GAINS POLICY
Last updated August 23, 2026
This Privacy Policy describes how GAINS (“we”, “us”) collects, uses, and protects information when your school uses the application — both the accounts educators sign in with and the student assessment data your school sends us.
1What we collect
- Account information for the educators and administrators who sign in (email, name, hashed password)
- Profile preferences (avatar, timezone, display settings)
- Authentication metadata (active sessions, MFA factors)
- Audit log entries for privileged actions you perform
- Standard request metadata (IP address, user agent)
2Student and school data
GAINS is an assessment-reporting tool, so most of the data it holds is student data that your school sends us. We do not collect it from students directly and students do not have accounts here. Depending on what your school exports, it includes:
- Student identifiers and roster details — name, school-assigned student ID, school email address, grade level and graduation year
- Section and course membership — which classes a student is enrolled in and which teacher is assigned to them
- School affiliation — the school or campus each record belongs to
- Assessment results at the individual-question level — the answer a student selected on each question, whether it was correct, points earned and points possible, and the academic standard the question is aligned to
Access is scoped to the school the record belongs to: an account can only see data for the school or schools it has been granted. Accounts are created by invitation from an administrator; there is no public sign-up.
3How we use it
We use this data to operate and secure the service: authenticating you, enforcing access control, producing the assessment reports your school uses GAINS for, and keeping tamper-resistant audit records of privileged actions for security and compliance purposes. We do not use student data to train models, and we do not use it for any purpose other than providing reporting back to the school it came from.
5What we don't do
- We do not sell personal information, and we do not sell or share student data.
- We do not run third-party advertising trackers.
- We do not give one school access to another school’s data.